Huntalma (“we,” “our,” “us”) is committed to respecting your privacy and protecting your personal information in compliance with applicable data protection regulations. This Privacy Policy outlines how we collect, use, store, and safeguard your personal data when you interact with our website, services, or organisation. By using our services, you agree to the terms outlined in this policy.

 

1. Information We Collect

We may collect and process various types of personal data based on your interactions with us, including:

• Contact Information: Details such as your name, email address, phone number, and company information when you complete forms, request updates, or communicate with us.
• Transaction Details: Information about the services you purchase, including payment and billing data.
• Technical Data: Information such as your IP address, browser type, time zone, and usage patterns on our website (e.g., pages viewed, time spent, clicks).
• Communication Records: Documentation of correspondence, including emails, phone calls, or messages exchanged via our website or other channels.
• Usage Information: Data on how you utilise our services, such as features accessed and usage frequency.

 

2. How We Use Your Information

Your personal data may be used for the following purposes:

• Service Delivery: To manage and provide the services you request, including payroll processing and CIS compliance.
• Customer Support: To respond to your inquiries, provide assistance, and share updates regarding our services.
• Marketing and Communication: With your consent, to send updates, promotional materials, and service information that may be of interest to you.
• Improving Services: To analyse and enhance the functionality of our services and website to better meet your needs.
• Legal Compliance: To fulfil our legal obligations, including compliance with tax laws, employment regulations, and industry standards.

 

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contractual Necessity: Data processing required to fulfil a contract, such as providing payroll or CIS services.
• Consent: Where applicable, we process your data based on your consent, such as for marketing communications. You may withdraw your consent at any time.
• Legitimate Interests: Processing that supports our business operations, such as improving services or ensuring website security.
• Legal Obligations: Data processing required to comply with applicable laws and regulations.

 

4. Sharing Your Information

We may share your personal data in the following circumstances:

• Service Providers: Trusted third-party providers who assist in delivering our services, such as IT support or payment processors. These providers are obligated to protect your data and use it only as directed.
• Regulatory Authorities: When legally required, we may disclose your data to government bodies or law enforcement agencies.
• Business Transactions: In the event of a merger, acquisition, or business sale, your data may be transferred to the new entity.

 

5. Data Security

We prioritise the security of your personal data and implement measures to prevent unauthorised access, disclosure, or alteration, including:

• Encryption: Securing sensitive data during transmission.
• Access Control: Limiting data access to authorised personnel only.
• Regular Monitoring: Periodically reviewing our security protocols to maintain effectiveness.

While we make every effort to safeguard your data, no system is completely infallible, and we cannot guarantee absolute security.

 

6. Data Retention

We retain your personal data only as long as necessary to fulfil the purposes for which it was collected, including compliance with legal, accounting, or reporting requirements. Once no longer needed, your data will be securely deleted or anonymised.

 

7. Your Rights

You have specific rights regarding your personal data, including:

• Access: Request access to the data we hold about you.
• Correction: Request corrections to any inaccuracies in your personal data.
• Erasure: Request the deletion of your personal data, subject to legal conditions.
• Restriction: Request that we limit the processing of your personal data in certain circumstances.
• Objection: Object to data processing, particularly if based on legitimate interests or for marketing purposes.
• Data Portability: Request the transfer of your personal data to another organisation where feasible.

To exercise these rights, contact us at info@huntalma.co.uk or call us at 0330 0244947.

 

8. Cookies

Our website uses cookies and similar technologies to enhance your experience and gather insights into usage patterns. Cookies are small data files stored on your device that help us improve our website and services. You can adjust your cookie preferences through your browser settings. For more details, refer to our Cookie Policy.

 

9. Changes to This Privacy Policy

We may revise this Privacy Policy from time to time to reflect changes in our services, legal requirements, or practices. Significant updates will be communicated through our website or other appropriate channels. We encourage you to review this policy periodically.

 

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we manage your personal data, please contact us:

Huntalma
Phone: 0330 0244947
Email: info@huntalma.co.uk
Address: Fast House, Stockton, TS17 6PT

We are committed to addressing your concerns and ensuring the security of your personal data.